Month /Day of
PRIOR TO THE WEDDING
- Initial meeting with bride & groom to go over wedding details, logistics & ideas
- Coordinator takes over final planning tasks 4-6 weeks prior to wedding
- Unlimited email & phone guidance
- Creation & distribution of detailed wedding day timeline, contact list & diagram for vendors
- Confirmation of contract, schedule & balances with vendors prior to wedding
- Final walk through with couple one month prior to wedding
- Organize & orchestrate wedding rehearsal
WEDDING DAY
- Coordinate with all vendors + wedding party before & during ceremony/reception to ensure everyone is on schedule
- Manage vendors and decor set-up at ceremony & reception site from beginning or set-up until the end of clean up
- Organize & place all ceremony/reception items (guestbook, signs, photos, place cards, menus, favors, etc) -Additional cost for excessive decor
- Provide emergency kit & be the "go-to" person for any issues that may arise
- Facilitate wedding ceremony: line up wedding party for processional, direct down aisle & cue DJ/musicians
- Oversee gift & sign-in table
- Prep wedding party for grand entrance
- Distribute vendor payments & gratuities (as needed)
- Make sure all vendors are out at a certain time
- After Reception: Box all items for couple & ensure end of event arrangements are made
- Up to 10 hours of onsite management the day of wedding